Company Secretary

Professional Company Secretarial Services in Hong Kong

Why Do You Need a Company Secretary?

Incorporating a company in Hong Kong offers numerous advantages, including a stable legal system, a business-friendly environment, and a simple tax regime. As part of the incorporation process, it is a legal requirement for every Hong Kong company to appoint a company secretary. The Hong Kong Companies Ordinance (Cap. 622) stipulates that every company incorporated in Hong Kong must appoint a company secretary. Failure to comply can result in hefty penalties, including fines and even imprisonment.

"Choosing the right company secretary is a crucial decision for any Hong Kong company. vOffice offers comprehensive company secretarial services that can help companies fulfill the requirements and responsibilities of a company secretary."

Our Services

Legal Guidance

Guidance on compliance with the Hong Kong Companies Ordinance and related legal requirements.

Corporate Resolution Support

Preparation and filing of necessary board and shareholder resolutions.

Compliance Support

Monitoring statutory deadlines and maintaining corporate registers.

Company Seal Custody

Safekeeping and controlled use of your company seal where applicable.

Annual Return Filing

Timely preparation and submission of annual returns to the Companies Registry.

Meeting Support

Issuing notices and maintaining proper meeting documentation.

Roles & Responsibilities

1

Maintaining Statutory Records

Maintaining the register of members, directors, secretaries, share capital, and any transfers, allotments or redemptions of shares.

2

Filing Statutory Returns

Preparing and filing annual returns and other statutory documents with the Companies Registry, including changes in directors or secretaries.

3

Organizing Board Meetings

Organizing board and general meetings, preparing documentation, drafting agendas, distributing board papers and taking minutes.

4

Ensuring Compliance

Monitoring regulatory changes, advising the board on duties and responsibilities, and ensuring company policies align with the latest requirements.

5

Communication Channel

Acting as a communication channel between the company and its shareholders, the Companies Registry, and other regulatory authorities.

Our Scope of Work

  • Acting as Company Secretary as required by the Hong Kong Companies Ordinance
  • Ensuring your company complies with all local laws and regulations
  • Acting as coordinator between your company and Government authorities (IRD, Companies Registry, etc.)
  • Liaising with auditor for annual statutory audit on secretarial records
  • Advising on secretarial, statutory, compliance, accounting and tax matters
  • Annual Return preparation and submission to the Hong Kong Companies Registry
  • Maintenance of Company Statutory Book, Register of Shareholders, Directors, and Significant Controllers Register
  • Obtaining new Business Registration Certificate upon renewal

Optional Services

  • Change of company name (Limited Company)
  • Change of company name (Unlimited Company)
  • De-registration of limited / unlimited company
  • Change of registered address
  • Change of business nature
  • Add/Change of trade name or branch name
  • Appointment / Resignation of director or company secretary
  • Change particulars of director / company secretary
  • Allotment of shares / capital
  • Transfer of shares / capital — HK$500

Over 20 years of experience serving thousands of Entrepreneurs — vOffice is your most desired Company Secretary and Administrator

Appoint Company Secretary Today